Mailroom Outsourcing


Mailroom outsourcing has been around for decades. However, it’s only recently that people have seen the true benefits of this service.

In today’s world, most businesses use computers to send and receive mail, but many companies are required to send physical mail. In order to do this, companies generally lease a printer and franking machine in the office. They then print the letters, fold the documents, put them in the envelopes and run them through the franking machine, they then have take the letters to the post office for sending but all this can now be done online.

Not only does online mailing save businesses time and money, it’s also more efficient. With online mailing, businesses can print their letters from anywhere in the world with an internet connection. This means that businesses can print and post their letters from the comfort of their own office or even from home.

There are a number of benefits of online mailing which include:

Cost efficiencies – With online mailing, businesses don’t have to lease a printer or franking machine. In fact, businesses can save up to 50% on their postal costs.

Time saving – Online mailing is a lot quicker than traditional methods. Businesses can print and send their letters in just a few minutes.

Convenience – Online mailing is very convenient as businesses can print their letters from anywhere in the world.

Environmentally friendly – Online mailing is more environmentally friendly than traditional methods as there is less paper wastage and trips to the post office.

Overall, online mailing is a great way for businesses to save time and money. If you’re sending physical mail but not using online mailing, then you’re definitely missing out!

What is Mailroom outsourcing?

It’s a way for businesses to outsource their mailroom operations. This can include tasks such as incoming and outgoing mail, package delivery, and mail sorting. Mailroom outsourcing can help businesses save time and money by reducing the need for in-house staff to handle these tasks. It can also improve efficiency and allow businesses to focus on their core operations. There are a number of companies that offer mailroom outsourcing services, and businesses can choose the provider that best meets their needs.

Why should you use it?

There are a number of reasons why companies should consider mail room outsourcing to send their mail. First, it can be more cost-effective than traditional methods. Online mail services can provide significant discounts on postage, and the data-driven approach of hybrid mail can help to maximize the efficiency of your mailroom operations. Additionally, mailroom outsourcing can help to improve your company’s customer service levels. By entrusting your mailing needs to a team of experts, you can be sure that your mail will be delivered on time and without error. In today’s competitive business environment, any advantage that you can give your company is worth considering. Mailroom outsourcing may not be right for every organization, but it is definitely worth considering for many businesses.

How does it work?

Mailroom outsourcing is a process whereby a company contracts with a third-party provider to manage all facets of its mailroom operations. This can include mail sorting, package delivery, mail forwarding, and other related services. While mailroom outsourcing can provide many benefits, it is important to choose a reputable and reliable provider. Otherwise, your company may experience disruptions in mail service or other problems. When considering mailroom outsourcing, be sure to ask about the provider’s experience, track record, and customer satisfaction levels. Also be sure to get a detailed quote that includes all fees and charges. By taking the time to do your research, you can be sure to choose the right mailroom outsourcing provider for your business.

What are the benefits of using Mailroom Outsourcing?

It can provide a number of benefits for businesses. Perhaps the most obvious benefit is that it can help to free up space within the office. A dedicated mailroom can take up a lot of room, and it may not be possible to relocate it to a smaller space. By outsourcing the mailroom, businesses can reclaim this space and use it for other purposes. In addition, mailroom outsourcing can also help to reduce operating costs. Companies will no longer need to purchase or maintain mailroom equipment like printers and franking machines, and they will no longer need to hire staff to operate the mailroom. As a result, businesses can save a significant amount of money by outsourcing their mailrooms.

Who can benefit from Mailroom Outsourcing?

For small businesses, it can be a cost-effective way to manage mail operations. For larger businesses, it can help to free up space and resources. In either case, mailroom outsourcing can help to improve efficiency and productivity.

One of the biggest benefits of mailroom outsourcing is that it can help to improve efficiency. In a busy mailroom, there can be a lot of wastefulness – mail gets lost, mail gets delivered late, and important documents get misplaced. This can lead to missed deadlines and frustrated customers. However, when you outsource your mailroom, you can rely on the expertise of a professional team to ensure that your mail is managed effectively. This can help to improve your bottom line by saving you time and money.

When should I start outsourcing my mail room services?

The answer to this question depends on a number of factors, including the size of your company and how much mail you send. Generally, businesses should start outsourcing their mail room services when they experience one or more of the following:

– Increased postage costs

– Limited space in the office for a printer or franking machine

– Inefficient mail room operations

– Slow turnaround time for sending mail

– High volume of returned mail

If your company is experiencing any of these problems, then it’s time to start considering outsourcing your mail room services. By outsourcing your mail room services, you can save time and money, and improve the efficiency of your mail room operations.

Who are the best companies to for mailroom outsourcing?

There are a number of companies that offer mailroom outsourcing services. However, not all of these companies are created equal. When it comes to finding the best company for mailroom outsourcing, there are a few things you should keep in mind.

First, you need to find a company that has experience in the mailroom industry. This will ensure that they have the necessary knowledge and expertise to provide you with quality services.

Secondly, you should look for a company that offers a variety of mailroom outsourcing services. This will allow you to find a company that can tailor their services to meet your specific needs.

Finally, you should look for a company that is reliable and trustworthy. This will ensure that you can rely on them to provide you with quality services on a consistent basis.

By keeping these things in mind, you can be sure that you will find the best company for mailroom outsourcing.

Introducing Intelliprint by RNB Group.

Whilst Intelliprint isn’t a full mailroom solution, it does handle the largest part of the problem efficiently and affordably allowing you to send physical mail online from anywhere with an internet connection. Intelliprint is an online service that allows you to send thousands of letters in a matter of seconds. It also handles any returned items on your behalf. Intelliprint helps you save on printer & franking machine costs, reduces staff costs and is very simple to use. We also offer a full API meaning you can integrate the service directly into your workflow.

The savings made by using intelliprint add up fast.

  • No more wasted paper, 
  • No toner or click charges
  • Save money with less trips to the post office 
  • Save on printer & franking machine costs

Intelliprint not the right fit? Here are a number of other companies providing similar services. 

Intelliprint has some of the most competitive pricing in this space, so be sure to check out pricing page and compare it with other providers. We wish you the best of luck finding the right solution for your company.