Document Preparation Guide
Learn how to prepare your documents and bulk mailings for optimal results
Supported Document Formats
PDF Documents
PDF files are the preferred format. Ensure your PDFs are not password protected.
Microsoft Office Documents
Word (.doc, .docx), Excel (.xls, .xlsx), and PowerPoint (.ppt, .pptx) files are supported.
Image Files
JPEG, PNG, and TIFF files are accepted. Ensure images are high resolution (300 DPI minimum).
Preparing Bulk Mailings
Data File Requirements
- Use CSV or Excel files for recipient data
- Include headers in the first row
- Required fields: Name, Address Line 1, City, Postcode
- Optional fields: Company, Address Line 2, County
Template Preparation
- Use merge fields in your template that match your data file headers
- Test your template with sample data before bulk mailing
- Save templates for future use
Document Guidelines
Page Setup
- A4 size (210 x 297 mm)
- Margins: minimum 10mm all sides
- Portrait or landscape orientation
Content Requirements
- Minimum font size: 8pt
- Embed all fonts in PDFs
- Use standard fonts for best results
Best Practices
Quality Check
Always preview your documents before submission. Check for formatting, spelling, and correct recipient details.
Data Validation
Validate your address data against our postal database to ensure deliverability.
Test Runs
For large mailings, send a test batch first to verify everything is correct.
Ready to Upload?
Now that you've prepared your documents, you're ready to upload them to our platform.
Learn How to Upload Documents